How to Move an Office

How to Move an Office

Relocating an office requires a much more careful planning process. Think logically and make a list of all the steps to follow. A successful office move requires the right amount of people, each of whom has to be responsible for an exact list of tasks.

Manage these people and their progress at every stage of the move. Spare no expense whenever you need advice or service from a professional in the fields of design, long-term storage, removals and relocation, real estate management, etc.

Taking the position of the “jack of all trades” in a situation like this may have and an adverse effect on the office relocation process, better invest in hiring professionals if your the office move manager cannot handle all tasks alone.

Office relocation planning guide – How to plan an office move

A professionally designed office relocation planning guide contains a thorough explanation of the company’s motivation to move their office.

When planning your office move, start with the most important stuff first:

Determine motivations for moving the office.

When planning your office move, your first step should be to clearly express your position on why the relocation is necessary. Anyone related to the business would expect a reasonable explanation of why the office move cannot be avoided and what are the pros and cons of the office move. These are some of the most common reasons for changing the office building address:

• Finding new talent easier
  The young population is concentrated in bigger cities where opportunities for work and education are much more than in the less populated areas.
• New Address is Closer to Your Target Audience
  The majority of businesses prefer to be accessible with ease by their customers and business partners.
• More Business Growth Options
  Moving an office also has the potential to expand your business. Operating in a region with a high concentration of well-established companies will attract lots of attention to your company as well. Entrepreneurs and investors will contact you, providing original ideas and plans for mutually beneficial work.
• Lower Renting Fees
  Companies rarely buy a building that serves as their office. It’s a common practice to rent a property instead. What’s frustrating is that owners of rented buildings have a tendency to raise the price for the rent each year. When a landlord notices that the business who has hired their building is prosperous, they tend to raise the rent price. Moving your office is one of the ways to reduce the expenses for absurdly high monthly rents by hiring a new building or buying a place.

The pros of changing your office address are not limited to what we’ve listed above. Read more on why you should move and what are the positives of doing it when it’s a well-planned and professionally executed procedure.

Assign an office move coordinator

Assign a person in the office, who will be fully responsible for the major tasks during the office move. If there’s an office manager, they are the most suitable person for the job.

Build up a great moving and packing team

Build up a team for the office move project management that will create, optimise and track the progress of your top-notch office move plan.

The whole team will be managed by the office move coordinator who will make all necessary changes to the process and will have to take additional actions whenever required.

Assign each member with specific responsibilities that best fit their personality.

Create a calendar for important office move events

Figure out all key dates of the move. Mark these as important events on a digital calendar and send notifications to all interested parties. Example of such key steps are any of the following actions:

• Lease termination at the current address
• Preparing all office goods for transportation
• Emptying the building of personal items
• Signing a lease contract with a new landlord
• Setting a final date of the move

Feel free to assign in the calendar any additional tasks that seem important for your business relocation.

Ready to move office?

At St Albans Removals, we deal with relocation jobs of all sizes. We do commercial and office moves as well as we provide business storage and document storage service to our corporate clients. You can get in touch with us for a quote and ask about the many supplementary services that we offer.